Executive Assistant to the Executive Director

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Applicant Consent to Drug Testing
Thank you for your interest in employment with Friends of the Children. We have a strong commitment to provide a workplace free of alcohol and illegal drugs. It is our intention to provide a healthy and safe workplace for all of our employees as well as maintaining an environment conducive to excellent service to our many constituencies: children, their families, coworkers, community partners, donors and vendors. In keeping with this commitment, we have a policy prohibiting illegal drugs and alcohol in the workplace.

A condition of employment with Friends of the Children is successful completion of drug testing performed on samples of urine provided by the candidate. These samples are tested for the presence of drugs that may be illegal or adversely affect job performance.

Please read and sign the consent section below. Only completed applications, including the signed consent forms, will be considered for employment. Your signature below signifies your consent to provide necessary samples at a designated facility, consent to have such samples tested for the presence of drugs, and authorizes the release of test results to the designated representative for its sole use in evaluating you for employment.

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I certify that all information provided on this application and all attachments is true and complete. I understand that any offer of employment will be contingent upon my submitting to and successfully passing a drug test, reference checks and a criminal background check. I release Friends of the Children and the testing laboratory from any and all liability and claims incident to such sample collection, testing and use of test results associated with my drug test. I consent to and authorize Friends of the Children to request any information concerning my current and/or previous employment and educational history and release all parties and persons connected with any request for information from all claims, liabilities and damages for whatever reason arising out of furnishing such information. If I am employed, I understand that if anything proves contrary to what I have stated or any material information is omitted on this Application for Employment, my employment will be terminated. I understand that if hired, I will be required to produce documents on my first day of employment that verify my identity and legal authorization to work in the United States. I understand that my employment with the organization is not for a specified term, and that my employment or compensation may be terminated at any time be either myself or the organization, with or without cause or notice.

Friends of the Children is an equal opportunity employer and does not discriminate on the basis of race, color, gender, age, national origin, disability, sexual orientation, religion or veteran status.

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

Do you dream of using your incredible administrative talents to serve a higher purpose? Do you want to have a share in making a meaningful, positive difference in the lives of vulnerable youth in our community? Then we invite you to apply for the position of Executive Assistant to the Executive Director of Friends of the Children!

Friends of the Children’s mission is to provide our most vulnerable children a nurturing and sustained relationship with a professional mentor who teaches positive values and has attainable expectations for each child to become a healthy, productive member of the community. We put children first; build relationships on love; commit to empowerment; pursue goals relentlessly; and demand equity. We are seeking candidates who share our values.

This exciting opportunity allows the successful candidate to provide expert professional support directly to our Executive Director in guiding and building Friends of the Children as we grow and expand. In partnership with the Executive Director, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters related to the strategic leadership of Friends of the Children Portland. As a trusted support professional, the Executive Assistant also serves as the liaison to the Board of Directors and senior leadership teams. The Executive Assistant is creative and resourceful while working within an environment that is mission- and results-driven and community oriented. Under the guidance of the Executive Director, the Executive Assistant works independently on projects, from conception to completion, often under pressure, and facilitates a wide variety of activities and confidential matters with discretion and grace.

What does this look like on a day-to-day basis? Your responsibilities include, among other things:

1. Manage the Executive Director’s calendar

2. Compile, draft, edit documents, including written and email correspondence, reports, graphs, PowerPoint presentations and marketing materials.

3. Professionally screen and triage Executive Director’s phone calls.

4. Plan, schedule and organize a variety of meetings.

5. Manage Board of Directors and select committee meetings including scheduling, tracking, preparing agendas and meeting materials, taking and transcribing minutes, overseeing set up, and providing follow up.

6. Maintain all corporate records.

7. Greet and assist visitors to the facility; provide tours and distribute organizational information as requested.

8. Partner with receptionist to ensure 100% front office coverage at the Morris facility M-F 8 a.m. to 5 p.m.

9. May supervise temporary support staff, volunteers, and/or interns.

To be successful, you must bring:

1. A relevant bachelor’s degree and a minimum of five years’ experience supporting executives and boards, preferably in a non-profit organization; or an equivalent combination of education and experience.

2. Outstanding organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, time management and judgment.

3. Superior interpersonal skills and customer focus with a high standard for quality and service.

4. Demonstrated research skills and resourcefulness.

5. Excellent written and verbal communication skills.

6. Exceptional Microsoft Office and other software skills.

7. Ability to independently solve problems and exercise mature judgment in handling a variety of tasks and requests in a fast-paced environment while maintaining the highest level of confidentiality.

8. Ability to work flexible hours when needed.

Additionally, you must have and maintain a valid driver’s license, and pass a pre-employment drug screening and background check.

Please submit an application and cover letter explaining how and why you are the best candidate for this unique role.

Location: Portland, OR
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